Materials Coordinator I

Date: 10 Jul 2024

Location: Vista, CA, US, 92081

Company: Bachem AG

A Brief Overview

The Materials Coordinator handles and controls raw materials including dispensing and sampling operations. Responsible for the safe and efficient transportation of materials to production and ensuring the correct inventory levels are maintained. Additional duties include receiving goods from suppliers, raw material sampling, inventory control, dispensing, packaging and labeling of finished product. Prepares and maintains documentation for transactions performed on ERP system or SAP. They perform all duties as outlined in cGMP regulations and standard operating procedures


What you will do


  • Responsible for providing accurate and complete documentation as per company SOP associated with production and materials management duties

  • Ensures proper receipt of all incoming materials acquired via purchase orders. Confirms material received matches the P.O and processes the receipt transactions

  • Interacts with Purchasing and Accounting personnel to resolve receipt and/or invoice discrepancies; coordinates and competes Return to Vendor transactions

  • Initiates documentation per SOP for receipt of cGMP material

  • Performs the physical tasks involved in receiving sampling and storing of raw materials, finished products, in process materials and other equipment

  • Performs required dispensing operations according to the Master Production Records

  • Performs final dispensing operations, (peptide packaging to include QC sampling, receiving material, and inventory verification utilizing an ISO 7 and 8 cleanroom area

  • Utilizes chart recorders, scales, fume hoods and glove box

  • Ensures the proper cleaning and sterilization of required containers, material and work areas

  • Formulates and stocks the proper levels of gowning materials for the Cleanroom areas

  • Coordinates inventory control of all raw materials and components used in production with QA

  • Issues and transports raw materials and components for batch manufacturing

  • Operates material handling equipment in the movement and storage of materials

  • Coordinates material and product transfer requirements directly with production personnel

  • Performs routine inventories, evaluates variance reports, investigates discrepancies and recommends corrective actions

  • Reviews inventory for potential expired, scrap or obsolete material

  • Labels material and transfers dispensed material to appropriate storage areas

  • Performs various inventory transactions on the ERP system. Responsible for supporting complete and accurate inventory transaction documentation and files

  • Maintains required segregation, security, labeling and storage conditions for all inventory materials

  • Maintains clean, organized and safe work area

  • Generates bills of lading and declarations of hazardous materials

  • Investigates quality events as necessary or as instructed by leadership

  • Follows safety guidelines for handling, disposal and use for a peptide manufacturing company using toxic and/or large volumes of chemicals

  • Revises cGMP documents when required

  • Provides recommendations to leadership regarding improved procedures



  • High School Diploma Or GED

  • Some College/ Degree (preferred)

  • 1-3 years Supply Chain experience in a cGMP life science/biotech manufacturing environment 

  • 1-3 years Minimum of 3 years combined experience within multi-site distribution, logistics, and warehouse operations in a pharmaceutical/biotech manufacturing environment 

  • Proficient with ERP inventory transactions / SAP experience

  • Willing to work with chemicals and hazardous goods

  • Knowledge of handling temperature sensitive products including exposure to environment in cold storage areas

  • Ability to wear various PPE including a respirator

  • Ability to operate material handling equipment

  • Valid California Driver’s license

  • Excellent written and oral communication skills

  • Basic computer knowledge, including Microsoft Word, Excel and PowerPoint

  • Ability to effectively organize, multitask, and work in a fast-paced, deadline driven work environment

  • Ability to communicate in a proactive and solution-focused manner, including keeping management aware of potential issues

  • Detail oriented with the ability to troubleshoot and resolve problems

  • Ability to work independently and manage one’s time

  • Communicate effectively and ability to function well in a team environment

  • Familiarity with DOT, IATAA, and Hazardous Material regulations

  • Strong analytical and problem solving skills

  • Certified in Logistics, Transportation, and Distribution (CLTD)-APICS Preferred



Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.


Base Annual Salary Range: $40,720 to $55,990


Placement of new hires in these wage ranges is based on several factors including education, skill sets, experience, and training.


Total Rewards 


We offer all Team Members a total rewards package including competitive pay, annual performance bonus, a generous benefit package with comprehensive Medical/Dental/Vision coverage, 401(k) plan with employer contribution, and paid vacation, personal and sick days. 


Corporate Social Responsibility 


Bachem takes responsibility for future generations by a careful handling of resources and avoiding environmental risks. We continually improve our ecological performance and develop and implement new approaches for enhancing employees’ environmental awareness.  EcoVadis has awarded Bachem Platinum Medal status in their assessment of Bachem. 


Bachem Americas is an Equal Opportunity Employer 


All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status 

Nearest Major Market: San Diego